Selecting board members is an important method to strengthen and grow an organization. Having a formal process for elections and nominations helps to avoid problems and ensures compliance with the bylaws. When the chair or president nominates a new member the process bypasses the meticulous review of committee selection and may cause discord among other members that were chosen by committee.
It is important that the committee carefully reviews the membership list and identifies candidates who are a good fit for your organization’s needs. It is recommended that the committee consider candidates and discuss notes. If the committee is unable find a suitable candidate for a certain office, it’s a good idea to let that seat be open and allow members of the committee to nominate themselves.
After the committee has a final list of candidates, they will be able to organize an election. The most popular method is to vote by voice, which is where the chair asks for the members to vote yes or no on each candidate in the order of their name. The first candidate to receive an overwhelming majority of the votes wins.
Other methods of determining members of the board include voting by writing, roll call and cumulative voting. It is important to ensure that the votes are counted accurately, regardless of the method used. If a member discovers that the tellers are not following the proper procedures or there was a mistake in counting votes, they must raise their hand and inform the chairman of their concerns.
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