The best board portals offer secure platforms for administrators, corporate secrecaries and directors that facilitates information flow and collaboration. They allow board members to prepare for meetings, exchange materials, take minutes, and distribute action items in one location. They also support the key aspects of governance by offering an official « single source of truth » for all board and committee documents regardless of whether they are kept in electronic or physical formats.
It is crucial for every business to choose the right online board meeting software if they wish to increase their efficiency, productivity and security. Be aware of the user experience when selecting a vendor, and whether it works with any device (including tablets and smartphones) to ensure convenience. Look for features that allow users to work offline (e.g. during travel or outages) and sync automatically when the board member goes back online.
Board portals are utilized by a range of organizations, from non-profits to financial services and everything in between. They are crucial to improving the boardroom software benefits performance and governance for a variety of organizations. The most popular use is to facilitate board and committee meetings however they can also be used for a variety of purposes.
For example, a charity might use a web-based portal for its board to collaborate on strategic planning, fundraising and volunteer events. In contrast, a private business can make use of a board management tool to keep confidential financial projections and investor pitch decks and also collaborate on new venture ideas with founders and seed investors.